Job Accountabilities / Responsibilities

•		Develop and enforce administrative policies to streamline workflows across cross-functional teams (e.g., procurement, logistics) .

•		Develop and monitor the administrative budget (e.g., office operations, travel, IT infrastructure), tracking variances and implementing corrective actions to control budget.
•		Design and enforce administrative workflows (e.g., approval hierarchies, procurement protocols) to streamline cross-departmental coordination (engineering, procurement, QHSE).
•		Organize weekly progress meetings with EPC contractors, clients, and stakeholders, documenting action items and deadlines
•		Coordinate site mobilization for personnel and equipment, including temporary housing, catering, and transportation for  on-site staff .

•		Oversee maintenance of office facilities, utilities (power, water, internet), and security systems to ensure uninterrupted operations.
•		Prepare monthly reports on administrative KPIs (e.g., budget utilization, mobilization timelines)
•		Manage inventory of safety gear, office supplies, and emergency kits, conducting monthly audits to replenish stock.
•		Arrange international travel, visas, and work permits for expatriate staff, adhering to host-country immigration laws.

Job Holder Requirement


Qualifications:

1.	Bachelor’s degree in Business Administration, Public Administration, or related fields
2	Fluent English for cross-cultural coordination with global teams; proficiency in  Mandarin preferred for local stakeholder engagement 

3	Advanced Excel and financial modeling ability.
4	Excellent reporting and presentation skills.
5	Detail-oriented with a proactive mindset.
6	Willing to transfer internationally and be prepared to spend extended durations at the various contract work sites
　　  
Experience

1	8+ years in administrative management, including 5+ years in EPC projects for offshore oil & gas 
2	Proven track record in managing logistics for projects valued >$100M USD, with expertise in remote site mobilization